Terms and Conditions


All bookings at Best Western Plus Philipburn House Hotel are accepted subject to the terms and conditions set out below unless alterations are in writing.


  1. Booking Confirmation


    Provisional bookings will be held for 2 weeks to enable you to consider your options after which a deposit of £500.00 is required to secure your preferred date. A further deposit payment of £500.00 is required 1 year prior to the wedding. Deposits are not transferable to another date or event or refundable in the event of cancellation.


  2. Catering Numbers


    If you choose not to cater for your guests in the evening there will be a room hire charge.

    Music and entertainment is permitted until 12 midnight.  The bar closes at 12 midnight. Should you require a day reception only, the Linglie Suite or Event Room should be vacated by 6.30pm.


  3. Prices


    Following detailed discussion and our understanding of your arrangements the agreed prices will be confirmed in writing.  All prices are inclusive of VAT at 20%.  If the general rate of VAT is altered our prices will be modified accordingly.


  4. Settlement of the Account


    The final bill is to be settled 1 month prior to the wedding or event based on the numbers given.  Any extras ordered and provided on the day are to be settled on departure.  Please note business and personal cheques are not accepted. We accept all major credit and debit cards.



  5. Corkage


    A corkage charge will apply for any wine or beverage not supplied by the hotel, any wine or beverages brought in by guests on the day of the event that is not agreed to by the hotel will be subject to a direct charge(s) to the lead name of the booking. Please be advised we do not allow any food item to be supplied by an outside catering company. We do not allow any beverages as favours due to the Licensing Law(s), Should you wish to have beverages as favours there would be a £250.00 charge.



  6. Extras

    Regretfully due to the close proximity of grazing animals in the neighbouring fields there can be no fireworks or Chinese Lanterns. We do not allow any real candles; we do accept battery operated candles. Please be advised that we allow biodegradable confetti only.


  7. Insurance


    We strongly recommend that you take out Wedding Insurance.  This should cover you in the event of cancellation but please check terms and conditions with your broker.


    Any third party providing services on behalf of the wedding party ie Bands/Discos etc must provide a Public Liability Insurance certificate and a PAT certificate at least 1 month prior to the event


  8. Cancellation Policy


In the event of cancellation, all deposit payments are forfeited plus the following scale of charges will apply based on the estimated numbers:-


90 days prior to the event – 50% of the estimated total invoice

30 days prior to the event – 75% of the estimated total invoice

2 weeks prior to the event – 100% of the estimated total invoice