Terms and Conditions


All bookings at B​est Western P​lus Philipburn House Hotel are accepted subject to the terms and conditions set out below unless alterations are in writing.


  1. Booking Confirmation


    Provisional bookings will be held for 2 weeks to enable you to consider your options after which a deposit of £500.00 is required to secure your preferred date. A further deposit payment of £500.00 is required 1 year prior to the wedding. Deposits are not transferable to another date or event or refundable in the event of cancellation.


  2. Catering Numbers


    Evening Buffets/Refreshments must cater for no less than 80% of the total number of guests.

    If you choose not to cater for your guests in the evening there will be a room hire charge.

    Music and entertainment is permitted until 12 midnight.  The bar closes at 12 midnight. Last carriages by 12.30am. Should you require a day reception only, the Linglie Function Suite or Event Room should be vacated by 6.30pm.


  3. Prices


    Following detailed discussion and our understanding of your arrangements the agreed prices will be confirmed in writing.  All prices are inclusive of VAT at 20%.  If the general rate of VAT is altered our prices will be modified accordingly.


  4. Settlement of the Account


    The final bill is to be settled 2 weeks prior to the wedding or event based on the numbers given.  Any extras ordered and provided on the day are to be settled on departure.  Please note business and personal cheques are not accepted. We accept all major credit and debit cards with a £2.50 transaction charge applied to credit card payment only.



  5. Extras/Corkage


    A corkage charge will apply for any wine or beverage not supplied by the hotel. Please be advised we do not allow any food item to be supplied by an outside catering company. Regretfully due to the close proximity of grazing animals in the neighboring fields there can be no fireworks or Chinese Lanterns.


  6. We strongly recommend that you take out Wedding Insurance.  This should cover you in the event of cancellation but please check terms and conditions with your broker.


    Any third party providing services on behalf of the wedding party ie Bands/Discos etc must provide a Public Liability Insurance certificate and a PAT certificate at least 1 month prior to the event


  7. Cancellation Policy


    In the event of cancellation, all deposit payments are forfeited plus the following scale of charges will apply based on the estimated numbers:-


    90 days prior to the event – 50% of the estimated total invoice

    30 days prior to the event – 75% of the estimated total invoice

    2 weeks prior to the event – 100% of the estimated total invoice


  8. Accommodation


A special wedding and event tariff is available for your guests wishing to reserve accommodation.  These rooms must be pre-booked and pre-paid 8 weeks prior to the event.  Please note all payments are non- refundable and non- transferable in the event of cancellation.